Hello Mieke,

Yes, it's possible to manage deferred expenses in Odoo 18 without a vendor bill, typically using journal entries. Here’s how you can do it:

  Create a Journal Entry:

    Go to Accounting > Journal Entries > Create.

  Set Up the Initial Expense:

    Debit: Prepaid Expenses (an asset account).
    Credit: Bank or Cash account (where the payment was made).

  Create Recurring Journal Entries for Amortization:

    Set up a recurring journal entry (using scheduled actions or manual entries each period).
    Debit: Expense Account (e.g., Insurance Expense).
    Credit: Prepaid Expenses.

  Configure the Schedule:

    Ensure the recurring journal entries are set to run quarterly to match your payment schedule, dividing the initial expense by the number of periods.

For personalized assistance:
https://www.pragtech.co.in/contact-us-mql.html

Hello Mieke, tracking deferred expenses without a vendor bill in Odoo 18 is indeed possible, and here’s how you can achieve it:

  Create a Journal Entry:

    Go to Accounting > Journal Entries and create a new entry.

    Debit the "Prepaid Expenses" account for the total amount.

    Credit the bank or cash account from which the payment was made.

  Set Up Deferred Expense Model:

    Navigate to Accounting > Configuration > Deferred Expense Models.

    Create a new model, specifying the "Prepaid Expenses" account as the source account and the appropriate expense account (e.g., "Insurance Expense") as the destination account.

    Define the number of depreciations (periods) and the recognition interval (e.g., quarterly).

  Create the Deferred Expense:

    Go to Accounting > Deferred Expenses and create a new deferred expense.

    Select the "Prepaid Expenses" journal item created earlier and link it to the deferred expense model.

    Confirm the deferred expense to start the automated postings.

For personalized assistance:
https://www.pragtech.co.in/contact-us-mql.html

Journal Entries don't have the two date fields that Vendor Bills have to defer Expenses, so you would need to create an Entry for a quarter of the amount, duplicate it three times and change the date.