Is there a way to record a vendor bill or expense and have it post against a nominated cash/bank account instead of Trade Payables? Recording it and then having to separately pay it, when it was paid on-the-spot, is an additional step I'd like to avoid. Looking to do this without coding if possible, happy to buy an add-on if appropriate.
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The idea of a vendor bill is that there is a payable, or debt, to that vendor. If something is already paid, e.g., coffee at Starbucks, what you have is a payment receipt - and not a vendor bill. There is no payable to Starbucks. Therefore, you should put those expenses through the Expense module and choose Paid by Company. This creates the appropriate impact to the P&L, and not the balance sheet.
You can test this by creating two different representations of the spend: one via vendor bill, and one via expense. Then, evaluate the journal items for each path. You will see that the expense will have just P&L accounts, whereas the vendor bill will have an extra two lines to represent the JE for the payable.
Hello,
Yes, you can directly post a journal entry by selecting the Cash/Bank by Credit Balance and the required Expense Account with Debit Balance.
Yes, however I want to upload the image and use the OCR process that's available, record the vendor etc. So essentially the same process as recording a vendor bill or expense, but it doesn't go to Trade Payable.
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